NEW FEATURES ADDED FOR VERSION 2.76 - Released 5/22/00

IMPORTANT!!! There have been minor changes to the structure of a number of databases in this upgrade. You can download (save on your hard drive) the required upgrade file. However, you must contact us prior to installing this upgrade so that we can walk you through a ten minute set of procedures. We will accept this technical support call on our technical support number (1-908-670-6839). Please have all users logged off of ArchAdministrator prior to calling.

Accounting
1. The accounting module has been updated to allow the user to post account payments (i.e. bills) to the accounting database without actually assigning a check number or printing the associated check. This will allow the user to post account payable records (complete with due dates) and pre-determine projected account balances prior to presenting the check for payment. This feature will aid the user in determining cash flow projections prior to issuing a check or groups of checks. Please note that a check number will not automatically be assigned to an Account Payment transaction when it is created (or originally posted). A check number will be assigned to the record when the user prints the check associated with the transaction. Also, please note that Account Payment records that have not been assigned a check number will not appear in the Account Register and will not affect the account's running balance until a check number has been assigned to the transaction and the record is set to "Printed" status.

Billing Invoices
1. Invoice Search Criteria screen as been enhanced to allow the user to search for invoices based on "Project Title" and "Project Status" (as defined in the Project Management module). This will allow the user to search for specific invoices (i.e. invoices for those projects "In Development", "Completed", etc.).

2. A new feature that limits access to one user has been added to the Billing Invoice module. This limitation has been added to insure accurate processing of unpaid invoices.

3. The "Balance To Completion" calculated values have been revised to more accurately reflect actual totals in the Project Payment Summary view.

4. A new feature has been added to the Project Payment Summary view that allows the user to display (and print) total Contract Wages (in place of Proposed Fees) for each phase of the project. The value for wages listed are automatically determined by the program and are calculated as the total of all hours logged as "Billable" in the Time Sheet module for each phase of the project and multiplied by the appropriate contract hourly wage for each employee title set in the Proposal/Contract. Please see "Time Sheet Weekly Logs" for additional information on the new "Billable" feature.

Client/Contacts
1. A new feature that allows the user to synchronize (import/export) client/contact data (to and from) Microsoft Outlook 98 & 2000 has been added to the program. This feature will allow the user to import names, addresses, phone numbers, etc. from Outlook into ArchAdministrator and also export Client/Contact records to Outlook. Please note that Outlook Express does not allow for Import/Export functions. The user can access these features by selecting them from the "Tools" menu while viewing the Clients & Contacts submenu.

2."Other Contact" and "Additional Notes" fields have been added to the Contact search criteria view. This feature will allow users to search for Client/Contact records based on search criteria entered into these fields.

3. Data for "Country" field will now be copied into a duplicated Contact record. Previously the Country field would default to "USA" when the Contact record was duplicated.

4. A feature has been added to the Monarch and #10 Envelope views that allows the user to temporarily override the default locations for the Addressee and Return Address. The user can adjust the location of these items prior to printing. This feature allows the user to print addressee and return address data onto non-standard envelopes, greeting cards, postcards, etc..

Correspondence
1. A new feature automatically sets the "Subject" of a created Email correspondence to display the Project Number and Project Title for the project referenced in the Email.

2. The Project Number data field for correspondence has been revised to display as entered and not as a date data type.

3. A new feature has been added to the available "Copy To" functions when creating an Email correspondence. The user can now add the Email addresses of associated contacts into the "Copy To" field and those individuals will be added to the "To:" field of your Email program when sending the Email record.

Project Management
1. Data entered for "Client Type" has been revised. The user is no longer limited to the three radio button selections of "Public", "Private" and "Developer". Default data for this field is based on the client type delineated in the proposal/contract record at the time of project activation.

2. "Actual Final Construction Cost" field has been revised to allow for a construction cost of up to $999,999,999.00.

3. A new feature allows the user to analyze the Project Summary data using either "All" time sheet records or just "Billable" time sheet records. Please see "Time Sheet Weekly Logs" below for additional information on the new "Billable" feature.

Main Menu
1. Access to the "Firm Information" area of ArchAdministrator is now available to any user that has "Supervisory Status". There is no sensitive information in this area of the program therefore, access security has been downgraded to allow users with Supervisory Status to revise the letterhead layout, Firm Info, letterhead printing options, etc..

Time Sheet Weekly Logs
1. A new feature has been added to ArchAdministrator that allows the user to specify whether time sheet data being logged is "Billable" or "Non-Billable". The default setting for all hours logged is "Billable" (checkbox adjacent to hours logged in the "Tim Sheet Details" View has a check mark appearing). The user can set the time logged to "Non-Billable" by un-selecting (no check mark) the Billable checkbox. This powerful feature allows the user to log hours expended for a particular project without actually billing the client for time spent. Time sheet and project management summary reports now allow the user to analyze time sheet data using either "All" time sheet records or just "Billable" time sheet records (see Time Sheet Summaries below).

2. Users with "Supervisory Status" can now edit the default drop-down list of categories for "Office" time (i.e. Sick Time, Marketing, etc.). Users can edit this default list by selecting "Edit Office Categories" from the "Tools" menu when viewing the Time Sheet submenu. Please note that some of the default categories listed cannot be revised or deleted.

3. Two bugs have been fixed that caused data entry inconsistencies when the user initiated a non-standard entry of time sheet data.

4. The font size for "Phase" and "Task" have been enlarged from size 6 to 7 for printed timesheet records (printed "hardcopy" time sheet data is now easier to read).

Time Sheet Summaries
1. A new "Billable"/"Non-Billable" feature has been added to the Time Sheet records (see above). The user can now obtain summary reports that summarize: only billable time logged, only non-billable time logged, or all time logged.

2. A crosstab has been added to this module that summarizes employee time sheet hours into a weekly breakdown of hours sorted by employee ID number. This report will allow the user to quickly obtain total hours logged by each/any employee for a specified reporting period (i.e. week, bi-week, month, quarter, etc.).

Transmittal/Repros
1. The "Remarks" field on the Actual Transmittal being printed has been enlarged to accommodate 5 lines of data (previously 4 lines). This field size is now consistent with the data entry field located on the "Transmittal Info" view.

Various Modules
1. Various revisions to remove minor bugs and improve user interface.