NEW FEATURES ADDED FOR VERSION 2.77 - Released 8/29/00

ArchAdministrator Upgrade 2.77 is now available via CD-ROM only. This upgrade is not being posted on our Web site because there are so many enhancements and updates, to so many modules, that the installation file would take forever to download. The upgrade even includes an entirely new Project Scheduler module (5 solid months in the making!!!).

If you would like to obtain the FREE upgrade CD-ROM, please email your request to support@psss.com or call technical support at: 1-908-670-6839 and place your order.

IMPORTANT!!! There have been minor changes to the structure of a number of databases in this upgrade. You can order the upgrade CD-ROM. However, you must contact us prior to installing this upgrade so that we can walk you through a twenty minute set of procedures. We will accept this technical support call on our technical support line (973-748-7165). Please have all users logged off of ArchAdministrator and database passwords removed prior to calling.

Project Scheduler (New Module!!!!!!)
The Project Scheduler module is used to schedule and track project millstones such as the start date and end date for various phases and tasks. The user can specify an unlimited number tasks for each phase of the project and can also assign an unlimited number of employees to work on each task. Employees are assigned a percentage of involvement in each task. Salary data, extracted from the Employee Information module, is used to automatically calculate the number of hours that should be budgeted to a specific task (based on the fees specified in the Proposal/Contract). Conversely, the user can setup a project schedule, enter estimated task hours for each assigned employee, and the program will automatically determine the required fees for each phase and task (including overhead and profit multipliers).

The Project Scheduler module allows the user to assigned priority levels to each task and create dependency links between project tasks. The module also allows the user to schedule firm-wide holidays and individual employee vacations. Phase and task durations are automatically calculated and are based on employee scheduled hours, task priority levels, calendar weekends and scheduled holidays. The user can also obtain (on-the-fly) reports that summarize firm-wide and specific employee workloads, daily scheduled tasks, budgeted/scheduled hours Vs actual time sheet hours logged and much more.

DATABASE FEATURES

The Project Scheduler database is joined to other areas of the program (i.e. Proposals/Contracts, Time Sheets, Employee Information). Data stored in the Project Scheduler module and information extracted from joined databases are incorporated into forms, charts, summaries and reports that allow the user to do the following:

* Establish the start date, end date and priority level for each phase and task
* Assign an unlimited number of tasks for each project phase
* Specify an unlimited number of employees to work on each task
* Establish dependency links between various tasks
* Automatically determine phase and task duration periods
* View on-the-fly graphically designed yearly, monthly, weekly project calendars
* Schedule dates for firm-wide holidays and individual employee vacations
* Obtain firm-wide and specific employee workload charts for a specified period
* Create reports comparing scheduled hrs. against actual time sheet hrs. logged
* Check for schedule conflicts and much much more

Accounting
1. Fixed problem with "Reconciled" status for payment, receipt and adjustment transactions.

2. Fixed problem with Invoice Preview view. When the user attempts to review an invoice for a specific receipt transaction, the user will now be returned to the appropriate transaction record.

Billing Invoices
1. User will no longer be locked out of the module and will no longer receive the error message "Billing Invoice Module Is In Use By Another User".

2. The Reimbursables Worksheet will now total all account payments (other than consultant fees) that are recorded in the Accounting module and display this total in the "Other/Misc" line of the worksheet table.

Client/Contacts
1. Addressee and return address positioning controls (added in last upgrade) have now been set to "Non-Printing" and will no longer print on the #10 and Monarch envelopes.

2. Addressee fields have been adjusted to display up to 6 lines (5 lines previously) on all envelopes, mailing labels and rolodex cards.

Project Management
1. Background color for "Consultant Fees" and "Additional Services" views have been set to white so that the user can print these views (and not waste toner or ink printing gray background).

2. Revised user interface for deleting Project Management records. The user can no longer accidentally delete a project record when intentionally selecting the close (X) in the upper right corner of the Continue/Cancel delete sequence message box.

3. Actual expenses for personnel calculated throughout the module will no longer be dependent upon "Actual Cost" recorded in the Employee module. Actual personnel expenses will now be based on the Employee's actual hourly wage and multiplied by the Overhead and Profit percentages listed in the Proposal/Contract module.

Proposal/Contract
1. Signature block appearing on the Auto Cover Letter and author's signature appearing on the Follow-Up Letter have been revised so that they display and print properly.

2. A warning message has been added to alert users entering custom consultant names. The warning tells users to be sure to enter the consultant name/title exactly as it appears in the Proposal/Contract module when recording an account payment or receipt in the Accounting module.

3. A spelling correction has been made for a date field in the AIA Contracts area of the Proposal/Contracts module. Also, default location for fields of data on the 1st page of the B141 contract have been shifted to a more appropriate location.

Main Menu
1. Project Scheduler module button is now functional in the main menu.

2. Project Scheduler's five levels of password protection are now available for the user to select on the Password Setup view.

Time Sheet Weekly Logs
1. Revised user interface for project selection when creating weekly log new line item. Revised user interface for daily phase selection dialog. These revisions have been made to insure accurate and consistent data entry.

2. Users with "Supervisory Status" can now edit the default drop-down list for "Tasks". The user can set the default list for tasks to be based on previously entered data or the list can be based on task data stored in the Project Scheduler module. This powerful feature will allow the user to restrict employee task input to those tasks scheduled in the Project Scheduler module. This will insure accurate and consistent data entry by all employees. Supervisors can edit this default list by selecting "Set Task Default Drop-Down List" from the "Tools" menu when viewing the Time Sheet submenu.

3. A bug has been fixed that caused data entry inconsistencies when the user pressed the "Enter" key on their keyboard after entering hours for projects on lines; 13, 26, 39 of the Weekly Time Sheet view.

4. Supervisor's name and "Approved" check box will now display properly when printing a hard copy of an employee's weekly time sheet.

5. Employee must now have Supervisory Status when attempting to Purge Blank Records.

Travel Logs and Expenses
1. User cannot revise Job Number for travel log record after line items have been added to the expense report.

2. Round trip travel mileage value has been added to the expense report view.

3. Field report numbering interface has been revised to avoid possible incorrect numbering sequence.

Various Modules
1. Various revisions to incorporate the new Project Scheduler module and to also remove minor bugs and improve user interface.