NEW FEATURES ADDED FOR VERSION 2.82 - Release 7/14/01

IMPORTANT!!! There have been minor changes to the structure of a number of databases in this upgrade. You can download (save on your hard drive) the required upgrade file. However, you must contact us prior to installing this upgrade so that we can walk you through a five minute set of procedures. Please call our technical support number (1-888-748-7166). Also, please have all users logged off of ArchAdministrator and the "Password for Databases" removed prior to calling.

Internal Office Memos/Messages - New Module!!!
The new Interoffice Memo/Messaging module is used to send and receive internal office memos to/from other employees in the firm. Each created memo can be associated with a specific project and can be assigned a priority level. Sent and received memos can be organized and sorted by date, author, priority level, subject and project number. Automation features allow the user to quickly reply to received memos or forward received memos to specific employees or all employees.

The Interoffice Memo/Messaging module has been specifically designed to do the following:

* automate creation of interoffice memos that can be sent/printed
* simplify sorting of memos by author, date, subject, project, etc.
* find & display memos based on a wide variety of search criteria
* aid in creating, replying, forwarding, archiving, etc. memos
* notify user of new memos at log-on and while working in ArchAdministrator

The user can access the Interoffice Memo module by selecting "Correspondence Letters, Memos, Faxes" from the Main Menu (or Administrator Menu) and then selecting "Internal" from the dialog box that follows. The user can also access the Internal Memo module by selecting the "[Click Here] You Have New Internal Mail" text that appears below the Main Menu when the user has new unread memo(s).

All Modules
1. Improved performance when opening all modules. The additional screen redraw that would previously occur when the opened module's submenu would appear has been removed. This will allow for faster loading and less screen flicker.

Accounting
1. The user can now (like with many existing reports) specify a reporting period when creating a "Detailed Account Payment Summary" by Job Number. This added feature will allow the user to view a report that not only breaks down payments by Job Number and Payment Category, but also for a user defined period (i.e. week, month, quarter, etc.)

2. The user interface for data entry has been revised/enhanced for "Invoice No", "Project Refer", "Payment Category" and "Amount" data fields located in the Account Payment "Payment Breakdown" line item.

3. A bug has been fixed that would surface when the user would attempt to create an Account Adjustment while reconciling an account.

Billing Invoices
1. Alignment of data has been revised for the "Traditional" and "Professional" style of printed invoices. Data fields located along the bottom of the printed invoice (i.e. Outstanding Balance, Administrative Late Fee, etc.) have been relocated approximately 1/2" higher than their original position. This change has been made so that Letterhead footer information will not overlap these fields when printing with certain Ink Jet printers.

Clients and Contacts
1. A minor bug has been fixed that would surface when the user attempted to use the Import/Export from/to Microsoft Outlook. The import/export procedure will no longer omit the "Cell Phone" field data when importing/exporting client/contact records from/to Microsoft Outlook.

Correspondence
1. A safety feature that would purposely omit the duplication of the Fax Number data from a duplicated correspondence record has been revised. The program will now duplicate all correspondence record data (including the fax number) when duplicating a record. However, the user will be warned that "Fax Number" data will be removed when the user attempts to change Addressee data stored in the duplicated record.

2. A feature has been added to the program that automatically sets the "Salutation Name" and "Email Address" data fields to blank when the user attempts to change Addressee data stored in the record. This feature will eliminate the possibility of incorrect data remaining in these fields after the Addressee has been changed.

Project Scheduler
1. Similar to the feature added to the Project Management module in Upgrade 2.81, the user now has the ability to select the method of analysis for calculating "Budget Hours" for employees involved in various tasks scheduled in the Project Scheduler. The user can base budget hour calculations on either: "Contract Wages" (based on hourly rates stipulated in the Proposal/Contract for each Title in the firm), "Employee Hourly Cost" (based on "Hourly Cost" rate stipulated in the Employee Info module) or "Actual Wage+OH+ Profit" (based on "Actual Wage" hourly rate stipulated in the Employee Info module with provisions for Over Head and Profit percentages entered into the Proposal/Contract database).

Please find the following calculation for each method of analysis:

"Employee Hourly Cost" = (Hrs x Hourly Cost)
"Actual Wage+OH+ Profit" = (Hrs x Actual Wage) / (1 - (Overhead + Profit))
"Contract Wages" = (Hrs x Contract Wage stipulated in Proposal/Contract)

Please Note: The "Project Estimate" view also utilizes the calculations listed above to determine estimated fees for Tasks and Phases

Project Management
1. An "Additional Services" column has been added to the Project Receipt Summary report that summarizes Proposed Fees, Amounts Invoiced To Date, and Outstanding Balances for each project matching a user defined search criteria. This summary report can be accessed be selecting "View Expense or Receipt Summary for Specific Project(s)" from the Project Management submenu and then selecting "Receipts" when prompted.

2. A bug has been fixed that (under certain circumstances) would incorrectly calculate the Total Wages for Actual Expenses column in the Project Summary view.

Proposals/Contracts
1. A new 30 character limit warning has been added to the "New Schedule Title" field when creating or changing the title of a Schedule of Phases.

2. A minor bug has been fixed that would (on rare occasions) remove author's name and parts of the client's signature block text from the printed Auto-Cover Letter and Follow-up Letter.

3. A minor bug has been fixed that would (on rare occasions) not allow the user to select a different font style for text appearing on a printed Project Program, Auto-Cover Letter, Follow-up Letter, etc.

Time Sheet Summaries
1. A new feature has been added to the program that now allows the user to choose between "Hourly Cost" and "Actual Wage+OH+Profit" for the method of calculating "Actual Cost" for a "Summary and Charts for a Specific Employee". The following calculations delineate how these values are obtained:

"Hourly Cost" = (Hrs x Hourly Cost)
"Actual Wage+OH+ Profit" = (Hrs x Actual Wage) / (1 - (Overhead + Profit))

2. A new Crosstab report has been added to the Timesheet Summaries module. The user can now view/print a crosstab table report that not only will breakdown employee weekly totals by name, but also by Job Number. This feature will allow the user to obtain employee weekly totals for specified projects and that are logged within a user defined reporting period.

Travel Logs
1. A new feature has been added to all Travel Log reports that allows the user to specify a reporting period (i.e. week, month, quarter, etc.) for summary data being obtained. This powerful feature has been available when creating reports in all other modules and is now available in the Travel Logs module also.

2. A minor bug has been fixed that would (on rare occasions) change the Field Report Number of an exist travel log record. This bug would only surface if the user clicked on the "Provide Written Field Report" checkbox when a field report had already existed for the travel log record.

Various Modules
1. Various revisions to remove minor bugs and improve user interface.