The Billing Invoice module is used to record and track all invoices prepared and issued by the firm. Data from many other areas of the program is integrated into the Billing Invoice module. This data is used to simplify invoice creation and automate invoice tracking. Data stored in other modules (i.e. Time Sheets, Travel Logs, Accounting) is extracted and organized onto various views and provided on the Additional Services and Reimbursable Expenses worksheets. These tables provide you with an overview of project proposed fees, expenses, contract allowances, payments received to date and more. This information will help you determine fees for goods and/or services that will be incorporated into the invoice being created.
The Billing Invoice module is joined to many other areas of the program (i.e. Proposals & Contracts, Accounting, Time Sheets, Travel Logs, Transmittals). The data from these joined databases is combined with data entered in the Billing Invoice database and is used to:
track billing invoices that have been paid or have outstanding balances
determine invoice status and calculate administrative late fees
track payments received and payment histories
determine proposed fees, contract allowances, reimbursable allowances, etc...
list cost overruns, determine additional services, reimbursable expenses, etc...
provide descriptive narrative subtext for phases or services being invoiced
list unpaid invoices that can be individually selected for reissue.
list an aging schedule of invoices that can be individually selected for reissue
provide a complete history of invoices for a specific client or project
automate data entry for account receipts in the Accounting module
TIP: Update data in all related databases regularly. The information provided in the Billing Invoice database is only as current as the data recorded in the joined databases.